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Five Year Summary, 1963-1967

 File — Box: 5, Folder: 22-23

Scope and Contents

From the Collection: The collection consists of historical records of American City Bureau, Howard T. Beaver and Associates, Beaver Associates, and American City Bureau/Beaver Associates covering the years 1919-1995. The records demonstrate how American City Bureau has conducted business and how the business has changed overtime.

The Howard T. Beaver records, 1936-1962, consist of 4-page reports and conference materials. The 4-page reports provide abstracts of individual campaigns. The reports contain the name of the soliciting organization, the goal amount, the amount raised, itemized expense reports, the dates of the campaign, names of key individuals from community (both those who worked for the campaign and those who donated), the name of the firm’s representative running the campaign, and a report by the company representative about the campaign. These records are helpful in demonstrating how the Beaver campaigns were run as well as how the experiences with individual campaigns changed how things were done over time. For example, many of the final reports contain notes from the field with suggestions about what worked and what did not in individual campaigns. Some of the suggestions are reflected in changes made to campaign procedure. The reports also give key information about the organizations and the communities in which the campaigns were run. These records are arranged by year then alphabetically by campaign. (See Appendix A for a complete listing of the clients.) The Howard T. Beaver conference materials, 1936-1962, consist of conference programs and conference addresses used in training the staff.

The Conference Records, 1935-1962, contain conference addresses from American City Bureau and American City Bureau/Beaver Associates. Also included are programs, photographs and other materials provided at these conferences. Conferences included are American City Bureau, and American City Bureau/Beaver Associates. This series is divided into conference addresses and programs.

The Publications and Promotional Materials, 1920-1973, is comprised of books, pamphlets, newsletters and other materials on fund raising produced by the firm as well as self promotional items from Christmas cards, to brochures, to small premiums distributed in advertising the company’s services. These publications are helpful in ascertaining the firm’s standard ideas on fund raising and can be compared to actual practice by looking at individual campaigns along with them. They are arranged alphabetically. The promotional materials demonstrate the sales tactics of the organization from 1928-1973.

The Bureau News- Bureau/ Beaver News, 1919-1976, contains information about current and recently completed campaigns, a monthly sales report, instructions to staff, personal news on employees, information on conferences, as well as a directory of staff members and their location at the time of publication. These newsletters give the researcher an idea of relations within the company as well as help to interpret the campaign reports through updates. These newsletters often indicate the effects of outside forces on the Bureau’s business.

Community Leadership through the Chamber of Commerce, 1921-1922, published articles of interest to local leaders and about the Chambers of Commerce across the country. This newsletter contains a wide range of material concerning issues of interest in the early 1920s. It also contains excerpts of articles from major newspapers giving the researcher an idea of the things going on in the country that affected local interests. The promotional materials are organized chronologically.

Campaign Records, 1944-1995, detail the running of campaigns. A typical campaign file includes: campaign plans, final reports, printed materials, transmittals, correspondence, preliminary studies regarding the feasibility of some campaigns, as well as other materials used to conduct campaigns. The final reports contain roughly the same information as the 4-page reports above. The campaign records assist in the understanding of how campaigns were run and how those have changed over time and the differences between large and small campaigns. These records contain a variety of campaign types and are arranged by name of soliciting organization, state, city and date.


  • 1963-1967

Language of Materials

From the Collection: Materials are in English.

Conditions Governing Access

This collection is open to the public without restriction.


From the Collection: 43.0 Cubic Feet (42 record cartons and 2 boxes)


Repository Details

Part of the Philanthropic Studies Archives Repository

IUPUI University Library
755 W. Michigan St.
Room 0133
Indianapolis IN 46202 USA