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Biennial Conventions


Scope and Contents

From the Collection:

The Sigma Theta Tau International Records document the history of the growth and development of the society. Although the records deal mainly with the organization after 1970, programs, minutes, publications, and oral histories help complete the history of the organization from its beginning in 1922. This collection of materials helps trace the history of professional nursing not only at Indiana University, but also throughout the world.

Board of Directors Records, 1922-2015

Contain the minutes and correspondence related to the decision-making body of the organization. Divided into several components, the Board Records contain minutes and correspondence from the Board of Directors, building corporation files, foundation board files, national officer correspondence, and committee files. The Board of Directors minutes are the best place to look for information about the earliest history of the organization. Included in the board minutes are financial information, committee and officer reports, chapters inducted, and information about programs initiated by STTI. Although incomplete from 1929-1951, these files offer the most comprehensive look at the development of STTI. This series also contains files from the Building Corporation and the Foundation Board both formed in the early 1990s to hold the title of the headquarters and to safeguard the society’s assets. These files include meeting minutes and development information. National Officer Files contain officer correspondence from 1969 through 1999. This correspondence deals with the governance of Sigma Theta Tau International. Biographical information about the officers is located in the History Records and in video interviews.

Another component of the Board of Directors Records is the Committee Records. These files contain the minutes, correspondence, and reports associated with the committees of the organization. These records contain the specific details of the development of certain programs and practices such as the 75th anniversary celebration as well as committees responsible for the ongoing operations such as the publications and research committees. Detailed information is available on the majority of the committees. The most extensively documented, however, include the Research Committee and the Regional Chapter Coordinating Committee (RCCC). In addition to minutes and correspondence, the Research Committee Files contain correspondence and applications for the approved STTI research grants. The RCCC records help trace the development of regional efforts through correspondence from the committee and the regional officers, Regional Assembly programs, and committee minutes. This is the best place to find information about governance on a regional level.

Conference and Convention Records, 1929-2016

Contain the minutes and publications from the Biennial Convention and other conferences sponsored by STTI. The Biennial Convention is the organization’s major event and gathers delegates from every chapter for the conduct of society business, conference sessions, awards ceremonies, and research presentations. The materials included in these files are minutes from the House of Delegates, the Biennial Report of STTI, programs and proceedings, abstracts from scientific and leadership sessions, award lists, and chapter biennial reports. The minutes are a good place to find information about motions, actions taken, and, in earlier years, meeting attendees. In the earlier years, the minutes were narrative with a switch in the late 1990s to highlighting actions. This is also a good place a find a compilation of the programs and events of STTI.

Other conferences in this series include the International Research Congress, theory conferences, writer’s seminars, and STTI sessions at other nursing conventions. These include programs, evaluations, and handouts from these events. The International Research Congress is the most extensively documented of the conferences because of its role in moving STTI into the international sector. Materials from the research congress include programs and proceedings, correspondence, and research abstracts.

Administrative Records, 1920-2005

Include information that deals with the daily functions of STTI. The International Headquarters and its staff are responsible for carrying out the programs and policies approved by the Board of Directors. These files document that role through the various areas of responsibility at the headquarters. Information dealing specifically with the building and its development along with other fundraising campaigns, paper records of non-history video productions such as Nursing Approach and Cameo, audits, and membership surveys comprise this series.

These files also include information about chapters throughout the world, fundraising and development, the Virginia Henderson International Nursing Library, member services, programs, and public relations.

Chapter Records, 1920-2007

Include information about the development and operations of STTI chapters. The chapters have two important designations: the Greek name and chapter number. Although the Greek name of the chapter does not change, STTI renumbered the chapters during the 1973/74 fiscal year because of the dissolution of the Beta Chapter (originally chapter #2). After the removal of this chapter, the numbers for all STTI chapters shifted.

The largest portions of these files are the annual report files, chapter development files, and the chapter financial report files. The annual report files document the leadership, membership statistics, and scholarly activities of the chapters. The development files contain the applications for the charter, the original petition, and listing of the founding members. The financial report files document their fiscal activities during the year. A directory of STTI chapters is located at STTI maintains this directory and it is searchable by chapter name or location. Guidelines and evaluation tools for the chapter are also contained this section. Further information about chapter induction and reports is located in the Board of Directors and Biennial Convention files.

Award Records, 1954-1999

Contain information about the awards and scholarships offered by STTI. The records include the applications of award winners, award descriptions, and the names of award winners. Among the awards included are the Founder’s Awards, Honorary Membership Awards, chapter awards, International Heritage Awards, and Lifetime Achievement Awards.

History Records, 1920-2000

Contain information about the people involved in the creation and development of STTI. Included in these records are biographical information and scripts from interviews with the founders, presidents, and society leaders of STTI. Used in concert with taped interviews, these provide first-hand accounts of the major events and people that influenced STTI. The two major parts of this series is the Beyond Alpha video interviews with five of the founders and the Past President/Executive Officer Oral History Series.

Publication Records, 1930s-2005

Consist of the materials published by STTI, including annual reports, brochures, manuals, handbooks, journals, magazines, and monographs. The publications provide information about the history of STTI as well as its programs and activities. The handbooks and manuals are historical evidence of the steps taken to create chapters both in the United States and internationally and of the ceremonies important to the organization. Other publications important to understanding STTI are the newsletter, Reflections, and the scholarly journal, Image. Reflections highlights the events that shape STTI while Image focuses on the research conducted by STTI members or through STTI grants. Monographs published by STTI add to the understanding of the research focus of the organization and include publications resulting from STTI research grants.


  • 1932 - 2008

Language of Materials

From the Collection: English

Conditions Governing Access

Access to the "Research Grants" sub-series is available pending redaction of Social Security Numbers. The rest of the collection is open to the public without restriction.


From the Collection: 161.5 Cubic Feet (135 cartons, 8 document boxes, 4 flat boxes, 3 microform boxes, 938 audio tapes, approx. 313 video tapes, 265 optical discs, 254 floppy disks, 77 zip disks, 3 flash drives, 3 artifacts)


Repository Details

Part of the General Collections Repository

IUPUI University Library
755 W. Michigan St.
Room 0133
Indianapolis IN 46202 USA